Continuing Medical Education

Planning Process for RSS


Planning Process for Regularly Scheduled Series

A Regularly Scheduled Series (RSS) is defined as an activity that is planned to have 1) a series with multiple sessions that
2) occur on an ongoing basis (offered weekly, monthly or quarterly) and are primarily planned by and presented to the organization’s professional staff.  Examples of activities that are planned and presented as an RSS are Grand Rounds, Tumor Boards, Journal Clubs, Case Conferences and M&M Conferences

Phase 1 – Contact Stanford Center for CME (SCCME)
Call SCCME at 721-2076 or email and inform us of your intent to plan an RSS and your desire to have the series designated (certified) for AMA PRA Category 1 Credit™. SCCME will schedule a consultation with you and review the RSS application and required documentation.

RSS are certified annually (September-August) to coincide with Stanford University’s fiscal year.  For a new RSS activity contact the SCCME by May 1st of the preceding fiscal year.

Phase 2 – RSS Preplanning
In this phase, a Course Director and the Planning Committee are established. The Course Director (a Stanford SoM faculty member) coordinates the activity planning process. More than one planner is recommended and required if the Course Director has a conflict of interest relevant to the subject matter of the RSS. The planners are responsible for completing the RSS Planning Documentation Worksheet as well as Application, Financial Disclosure/Course Director Responsibility documents. A Stanford Center for CME RSS coordinator will be assigned to each activity to assist with the planning and monitoring process.

Ongoing RSS applications must be received by June1st in order to allow time for review, any necessary modifications and approval.

Phase 3 – RSS Planning
 Activity planning is the responsibility of the Course Director and includes identifying professional practice gaps that exist between current and best practices and then selecting educational content that will address the gaps identified. Speakers and topics need to be selected for at least the first quarter. Planners must describe the educational format, global learning objectives and physician competencies that will be addressed during the year.

The RSS Planning Documentation Worksheet and Application is the primary vehicle used to direct the planning process in order to assure the activity addresses practice gaps of the learners and meets all regulatory requirements (ACCME).


Phase 4 – RSS Approval
In this phase, Stanford Center for CME staff review the RSS application, note necessary additions or modifications, and work with the Course Director on supplementing the application with any  missing information (if applicable). Once approved internally by the CME Accreditation Manager, the RSS application and supporting documentation are sent to the Associate Dean for Postgraduate Medical Education for final approval.

SCCME will notify you regarding approval and will provide you with additional tools to implement and evaluate the RSS.

Phase 5 – Session Delivery
Following RSS approval, preparation for delivery of the RSS sessions are ongoing and include: disclosure/conflict of interest review for speakers/presenters/moderators, flyer, sign-in-sheets and evaluations.

Post session documentation is due to the Stanford Center for CME within 7 days of the conclusion of the session. Evaluations are conducted quarterly or more often if appropriate


Stanford Center for CME, 1/25/10

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